HICKORY COUNTY LIBRARY
Article I: NAME
This organization shall be called the "Board of Trustees of the Hickory County Library District" or the "BOARD",
existing by virtue of the provisions of Chapter 182 of the Laws of the State of Missouri, (MRS 1986), and exercising the powers
and authority and assuming the responsibilities delegated to it under said statute as citizens of Hickory County, Missouri.
ARTICLE II: OFFICERS
Section 1. The officers shall be a president, vice president, a secretary and a
treasurer. These shall be elected from among the appointed trustees at the annual meeting of the Board. Vacancies shall be
filled by appointment of the president with approval of the Board, to fill the position until the next annual election.
Section 2. A nominating committee
shall be appointed by the president tit= '4‑ prior to the annual meeting who will present a slate of officers at
the annual meeting. Additional nominations may be made from the floor.
Section 3. Officers shall serve a term of one year from the annual meeting at which
they are elected and until their successors are duly elected.
Section 4. The president shall preside at all meetings of the Board, authorize
calls for special meetings, appoint all committees, execute all documents authorized by the Board, serve as an ex‑officio
voting member of all committees, and generally perform all duties associated with the office including the right to check
5. The vice president, in the event of the absence of the president, or the vacancy of the office, shall assume and perform
the duties and functions of the president.
Section 6. The secretary shall keep a true and accurate record of all meetings of the Board; shall
issue notice of all regular and special meetings, and shall perform such other duties as are generally associated with this
office, including filing of records.
Section 7. The treasurer shall be the disbursing officer of the Board; sign all checks and shall perform
such duties as generally devolve upon the office including preserving the assets of the organization.
ARTICLE III. MEETINGS
Section 1. A meeting shall be held each month for the purpose of approving bills and all other appropriate
business decisions. The date and hour to be set by the Board at its prior meeting.
Section 2. The annual meeting, which shall be for the purpose
of election of officers and the adoption of an annual report, shall be held at the time of the regular meeting in JULY of
3. The order of business for regular meetings shall include, but not be limited to, the following items, which shall be covered
in the sequence shown so far as circumstances will permit:
a. Roll call of members
b. Reading of the minutes of the prior regular meeting and any intervening special
meeting. Treasurer’s report, Action on bills, Report of the manager and consultant administrator, Committee reports,
Communications, Unfinished business, New business, Guest’s presentations to the Board, Adjournment. Section 4. Special
meetings may be called by the secretary at the direction of the president, or at the request of three (3) members, for the
transaction of business as stated in the call for the special meeting.
Section 5. A quorum for the transaction of business at any meeting shall consist
of three (3) members of the Board present.
Section 6. Conduct of meetings shall be governed by Robert’s Rules of Order.
ARTICLE IV. LIBRARY ADMINISTRATOR AND STAFF
The Board shall appoint a qualified person who shall be the administrative officer
of the library on behalf of the Board, and under its review and direction. The administrator shall recommend the appointment
and specify the duties of employees and shall be responsible for the direction and supervision of the staff, for the care
and maintenance of the physical property, for the proper and adequate selection of books in keeping with the stated policy
of the Board, for the efficiency of library service to the public, and for its financial operation within the limitation of
ARTICLE V. COMMITTEES
Section 1. The president shall appoint committees of one or more members each for
specific purposes as the business of the Board may require from time to time. The committee shall be considered to be discharged
upon the completion of the purpose for its creation and completion of a final report to the Board.
Section 2. All committees shall make a progress
report to the Board at each of its meetings.
Section 3. No committee will have other than advisory powers unless, by suitable action of the Board,
it is granted specific power to act.
ARTICLE VI. GENERAL
Section 1. An affirmative vote
of the majority of all members of the Board present at the time shall be necessary to approve any action before the Board.
The president has no voice nor vote, but will be called upon to break a tie vote. All approved actions by the Board shall
be covered by the doctrine of "stare decisis", being, not subject to rebuttal.
Section 2. A Trustee absent from three (3) consecutive
meetings of the Board will automatically create a vacancy on the Board. Prior notice of the absence, with the approval of
the president, can be the exception.
Section 3. The bylaws may be amended by a majority vote of all members of the Board, provided, written
notice of the proposed amendment shall have been mailed to all members at least ten (10) days prior to the meeting at which
such action is proposed to be taken.
Wheatland, Missouri July 21, 1997
TO: The Members of the Hickory County Library
Board RE: Proposed Amendment to the By‑Laws
I would like to propose the following amendment to the By‑Laws of the Hickory County Library
ARTICLE II, Section 2 from the existing language:
"A nominating committee shall be appointed by the president three months prior to the annual
meeting who will present a slate of officers at the annual meeting. Additional nominations may be made from the floor."
nominating committee shall be appointed by the president prior to the annual meeting. This committee will present a slate
of officers at the annual meeting. Additional nominations may be made from the floor."
The procedure for amending the by‑laws is
described in ARTICLE VI, Section 3:
"The bylaws may be amended by a majority vote of all members of the Board, provided, written notice
of the proposed amendment shall have been mailed to all members at least ten (10) days prior to the meeting at which such
action is proposed to be taken."
After our discussion today, and study of the procedure for amendment of the by‑laws, it seems that a meeting
is necessary in order to complete this process. I am therefore instructing the secretary to call a special meeting for 9:45 a.m. on August 4, 1997, for the
sole purposes of voting on this amendment, and, in the event of its passage, appointment of the nominating committee. It is
my belief that, because of the Friends of the Library meeting at 10:00
a.m. that day, a quorum will be present and a vote can be taken. If
you cannot be at that meeting, please mail your detached ballot‑section of this letter to me at the Hickory County Library,
MO 65668 so that it arrives
before August 4. If you have any questions, please call me at 282‑6908. The following paragraph from the by‑laws
explains the procedure for calling a special meeting: ARTICLE III: Section 4. Special meetings may be called by the secretary
at the direction of the president, or at the request of three (3) members, for the transaction of business as stated in the
call for the special meeting."
PROPOSED REVISION OF HICKORY COUNTY LIBRARY
ARTICLE II: Section 2 to read:
"A nominating committee shall be appointed by the president prior to the annual meeting. This committee will present
a slate of officers at the annual meeting. Additional nominations may be made from the floor."
OF THE BOARD OF DIRECTORS of HICKORY COUNTY LIBRARY DISTRICT, AMENDING ITS BY‑LAWS.
IT RESOLVED BY THE BOARD OF DIRECTORS OF THE HICKORY COUNTY LIBRARY DISTRICT, As FOLLOWS:
Section 1. The
following sentence in Article VI, Section 1 of the Bylaws of the Hickory County Library District is hereby repealed:
president has no voice nor Vote but will be called upon to break a tin vote.
Section 2. All provisions
of the present By‑Laws not inconsistent herewith are ratified and affirmed.
section 3. This resolution
shall be posted with a complete set of the current By‑laws for public view.
Section a. This resolution
will be in full force and effect from and after its passage and approval.
PASSED, APPROVED and ADOPTED
by the Board of Directors of Hickory County Library District, this 8th day of April, 2002.
HICKORY COUNTY LIBRARY DISTRICT
I, the undersigned, secretary of Hickory County Library District, do hereby certify that this district, on the 8th
day of April, 2002, had five Directors and that a quorum was present at a meeting of the Board or Directors duly called and
held on said dates that the foregoing resolution was duly adopted at said melting, and that said resolution is reflected in
the official minutes of said meeting and that said resolution has not barn rescinded or amended in any way. '
this 8th day of April, 2002.
Nancy Underwood, Secretary