Hickory County Library

October 2012 Regular Monthly Meeting

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THESE MINUTES WERE APPROVED AS READ AT THE NOVEMBER 12, 2012 MEETING OF THE HICKORY COUNTY LIBRARY BOARD OF TRUSTEES

Monday, October 8, 2012

The regular meeting of the Hickory County Library Board was held October 8, 2012 at 9:00am in the Hickory County Library Community Room, at the Hickory County Library, 99 New Hermitage Drive, Hermitage, Missouri, 65668.

President Hal Geltmacher called the meeting to order at 9:02am.

Members present were:

President, Hal Geltmacher

Vice President, Sharon Barrett

Treasurer Gerda Fitts

Secretary, Judy Baker

Trustee, Eva Cooper

Stacy Coulsell, Library Administrator

The attendance was taken via the expense voucher.

The minutes from the September meeting were reviewed, after reviewing the meeting minutes, Gerda Fitts made a motion to approve as presented, Eva Cooper seconded, and the motion carried unanimously.

Library Administrator Stacy Coulsell gave her Administrator’s Report.  Coulsell reported that the Library would be closed one Saturday in October for carpet cleaning.  She noted that she was looking at dates for the Wilson’s Creek program.  Coulsell reported that the Preschool story hour had resumed at the library, and that she would be contacting the Head Start group to schedule their monthly visit.

Administrator Coulsell presented the Financial Reports for September.  The balance as of Ocotber 8th, was $54,651.18 this reflects the balance of both the Library accounts.  After hearing the Financial Reports for August, Sharon Barrett made the motion to accept the report as presented.  Judy Baker seconded, and the motion carried unanimously.

Administrator Coulsell presented the Library’s Circulation Reports for September.  There were 24 new cards issued with a Total Circulation for the month was 3326. September reflected the highest circulation in e-book transactions with 124 for the total.

Under President’s Report—there was none.

Under Library Association Report, Library Association President Sharon Barrett noted that the annual meeting would be in December to set the Library’s lease payment.

Under Friends—there was none

Under Old Business- Administrator Coulsell reported that the Equalization funds have been fully expended.

Under New Business—administrator Coulsell presented the board with the Third Quarter Balance report, and after reviewing this report Eva Cooper moved to accept it as presented.  Sharon Barrett seconded and the motion carried unanimously.  Coulsell also presented a Preliminary 2013 Fiscal Budget.  This item was reviewed and tabled until the next meeting. 

Also under New Business, Eva Cooper moved to set the January, February, and March board meeting times to 10:00am due to possible weather conditions.  Gerda Fitts seconded and the motion carried unanimously.

The next meeting will be November 12, 2012 at 9:00am

Having no further business, and hearing no public comment, the meeting adjourned at 9:58am.

Respectfully submitted,

___________________________

Judy Baker, Secretary

     

       

   

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