Hickory County Library

November 2012 Regular Monthly Meeting

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THESE MINUTES WERE APPROVED AS READ AT THE DECEMBER 10, 2012 MEETING OF THE HICKORY COUNTY LIBRARY BOARD OF TRUSTEES

Monday, November 12, 2012

The regular meeting of the Hickory County Library Board was held November 12, 2012 at 9:00am in the Hickory County Library Community Room, at the Hickory County Library, 99 New Hermitage Drive, Hermitage, Missouri, 65668.

President Hal Geltmacher called the meeting to order at 9:02am.

Members present were:

President, Hal Geltmacher

Vice President, Sharon Barrett

Treasurer Gerda Fitts

Secretary, Judy Baker

Stacy Coulsell, Library Administrator

Trustee Eva Cooper was absent. The attendance was taken via the expense voucher.

The minutes from the October meeting were reviewed, after reviewing the meeting minutes, Sharon Barrett made a motion to approve as presented, Gerda Fitts seconded, and the motion carried unanimously.

Administrator Coulsell reported that the Library had some computer issues with the automation system, but they had been resolved.  She noted that she was preparing end of the year reports and beginning to the process to close out the end of the year financial and statistical reporting.

Administrator Coulsell presented the Financial Reports for October.  The balance as of November 12, 2012 was $43,344.50 this reflects the balance of both the Library accounts.  After hearing the Financial Reports for October, Sharon Barrett made the motion to accept the report as presented.  Judy Baker seconded, and the motion carried unanimously.

Administrator Coulsell presented the Library’s Circulation Reports for October.  There were 32 new cards issued with a Total Circulation for the month was 3919.

Under President’s Report-there was none.

Under Library Association Report, Library Association President Sharon Barrett noted that the annual meeting would be in December to set the Library’s lease payment.  Barrett also appointed a nominating committee for the election of 2013 officers of the Association.  She noted that the Association meeting would be just prior to the Library Board meeting on December 10, 2012.

Under Friends-there was none.

Under Old Business- Administrator Coulsell presented the Proposed Budget for 2013.  After reviewing the budget, Sharon Barrett moved to approve the budget as presented, Judy Baker seconded, and the motion carried unanimously.

Under New Business, the Board discussed closing for the upcoming holidays.  After reviewing the dates presented, Gerda Fitts moved to close at noon on November 21st all day Thanksgiving Day November 22nd, all day Christmas Eve December 24th, all day Christmas December 25th, noon on New Year’s Eve December 31st and all Day New Years January 1, 2013. Sharon Barrett seconded, and the motion carried unanimously.

The next meeting is to be December 10, 2012 at 9:00am

Having no further business and hearing no public comment, the meeting adjourned at 10:01am

Respectfully submitted,

________________________________

Judy Baker, Secretary

  

  

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