Hickory County Library

August 2013 Regular Monthly Meeting

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THESE MINUTES WERE APPROVED AS READ AT THE SEPTEMBER 9, 2013
 MEETING
 OF THE
HICKORY COUNTY LIBRARY BOARD OF TRUSTEES

Monday, August 12, 2013, 2013

The regular meeting of the Hickory County Library Board was held August 12, 2013 at 9:00am in the Hickory County Library Community Room, at the Hickory County Library, 99 New Hermitage Drive, Hermitage, Missouri, 65668.

President Hal Geltmacher called the meeting to order at 9:06am.

Members present were:

President, Hal Geltmacher

Vice-President, Sharon Barrett

Treasurer Gerda Fitts

Secretary, Judy Baker

Trustee, Eva Cooper

Stacy Coulsell, Library Administrator

Also in attendance was Library Assistant Manager Tina Davis. The attendance was taken via the expense voucher.

The minutes from the July meeting were reviewed, after reviewing the minutes, Gerda Fitts moved to accept the minutes as presented, Sharon Barrett seconded.  All in favor and the motion carried unanimously.

Library Administrator Stacy Coulsell gave the Administrator’s report for July.  She reported that the Library’s summer programming was coming to a close with the final program on August 31, 2013 finishing with Parasol Puppets of Rolla, Missouri. She noted that all programs had been well attended.  Coulsell also reported that some of the databases that she uses for purchasing and interlibrary loan had changed formats.  Preschool and Head Start story hours will continue once the new school year begins.

Administrator Coulsell presented the Financial Reports for July.  The balance as of August 12, 2013 was $80,315.59 this reflects the balance of both the Library accounts.  After hearing the Financial Reports for July, Eva Cooper made the motion to accept the report as presented.  Sharon Barrett seconded, and the motion carried unanimously.

The Library’s Circulation Report was presented by Tina Davis for July.  There were 22 new cards issued with a Total Circulation for July of 4541.  The e-book circulation recorded an all time high checkout of 194 items downloaded.  The month of July reflected the highest circulation to date in the year 2013.

Under President’s Report-there was none.

Under Association Report-Library Association President Sharon Barrett reported that the annual Corporate Registration for the Library Association was due by August 31, 2013.  The fee for that renewal was $15.00.

Under Old Business, the Board discussed Equalization funds and how they had been expended.  Library Administrator Coulsell reported that the Library had purchased a digital indoor electronic sign and a flat screen television for programs and potential movie matinees for its younger patrons.

Under New Business, the Board discussed the changing health care laws and the Library’s current health insurance for the employees.  This item was tabled until more information about law changes is made available.

Also under New Business, the Board discussed permanently changing the meeting time to 10:00am on the second Monday of each month.  Sharon Barrett made the motion to set the meeting time to 10:00am and for the meetings to continue to be on the second Monday of each month.  Gerda Fitts seconded.  All in favor and the motion carried unanimously.

Having no further business and hearing no public comment, the meeting adjourned at 9:55am.

Respectfully submitted,

 

 

________________________________

Judy Baker, Secretary

            

  

          

Site updated, September 10, 2013 9:47am