Hickory County Library

December 2013 Regular Monthly Meeting

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THESE MINUTES WERE APPROVED AS CORRECTED
 AT THE JANUARY 13, 2014 MEETING OF THE HICKORY COUNTY LIBRARY BOARD OF TRUSTEES

Monday, December 16, 2013

The regular meeting of the Hickory County Library Board was held December 16, 2013 at 10:00am in the Hickory County Library Community Room, at the Hickory County Library, 99 New Hermitage Drive, Hermitage, Missouri, 65668.

President Hal Geltmacher called the meeting to order at 10:09am.

Members present were:

President, Hal Geltmacher

Vice-President, Sharon Barrett via phone

Treasurer Gerda Fitts

Secretary Judy Baker

Stacy Coulsell, Library Administrator

 Attendance was taken via the travel expense voucher. Trustee Eva Cooper was absent.

Also in attendance was Library Assistant Manager Tina Davis.

The minutes from the November meeting were reviewed, after reviewing the minutes, Gerda Fitts moved to accept the minutes as presented, Judy Baker seconded.  All in favor and the motion carried unanimously.

Library Administrator Stacy Coulsell gave the Administrator’s report for November.  She noted that both Preschool and Head Start story hours continued.  Coulsell reported that she was working on the Statistical Report for the State Library; this was a report that included collection information, operating budget information, and Library programming.   This is an annual report due to the State Library yearly.

Administrator Coulsell presented the Financial Reports for November.  The balance as of December 16th was $57,017.20 this reflects the balance of both the Library accounts.  After hearing the Financial Reports for November, Judy Baker made the motion to accept the report as presented.  Gerda Fitts seconded, and the motion carried unanimously.

The Library’s Circulation Report was presented by Tina Davis for November.  There were 29 new cards issued with a Total Circulation for November of 3756.

Under President’s Report, President Hal Geltmacher reported on frozen water lines at the Library from the previous week, the situation has been remedied. President Geltmacher led a discussion on potential improvements to the Library’s heating system in the coming year.

Under Association Report, Association Treasurer Stacy Coulsell reported that the Association had moved to retain the Library’s annual lease payment at the same amount.

Under Friends there was nothing to report.

Under Old Business, Administrator Coulsell reported that the 2013 Equalization funds were nearly expended.  Coulsell presented the Board with the 2014 Proposed Budget. After reviewing the budget, Sharon Barrett moved to accept the 2014 Budget as presented.  Judy Baker seconded, and the motion carried unanimously. 

Coulsell also presented the Board with a three percent wage increase proposal for all staff and the administrator, this increase is to comply with the new Missouri minimum wage law.  Gerda Fitts moved to accept the proposed wage increase as presented, Judy Baker seconded, and the motion carried unanimously.

Under New Business, Administrator Coulsell noted that the Library would be closed all day December 24th and 25th, noon on December 31st and all day January 1st.

Also under New Business, Coulsell reported that the Library’s Annual Amnesty Period would be held from December 16th through January 1, 2014.  During this time no overdue charges would be assessed to overdue items.

Hearing no public comment and having no further business the meeting adjourned at 10:39am.

The next meeting will be January 13, 2014 at 10:00am

Respectfully submitted,

___________________________

Judy Baker, Secretary

  

    

      

Site updated, January 13, 2014, 1:34pm