Hickory County Library

March 2016 Regular Monthly Meeting

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Monday, March 14, 2016

The regular meeting of the Hickory County Library Board was held March 14, 2016 at 10:00am in the Hickory County Library Community Room, at the Hickory County Library, 99 New Hermitage Drive, Hermitage, Missouri, 65668.

President Hal Geltmacher called the meeting to order at 10:00am.

Members present were:

President, Hal Geltmacher

Vice-President Sharon Barrett

Treasurer, Gerda Fitts

Trustee, Eva Cooper

Stacy Coulsell, Library Administrator

Attendance was taken via the expense voucher. Trustee Eva Cooperwas absent.

After reviewing the agenda Sharon Barrett moved to accept the agenda as presented.  Gerda Fitts seconded and the motion carried.

The minutes from the February meeting were reviewed.   Gerda Fitts moved to accept the minutes as read.  Eva Cooper seconded, and the motion carried.

Library Administrator Stacy Coulsell gave the Administrator’s report.   Coulsell reported that Reading Has Gone to the Dogs continued each Saturday.  Coulsell noted that the Preschool Story Hour and Head Start Story Hour continued. Administrator Coulsell reported that she had submitted a Technology Grant Ladder application to the State Library.  Administrator Coulsell reported that she had submitted the annual report to the USDA on behalf of the Library Association.  She also had completed the annual Equalization Report to the State Library.  Coulsell noted that she had begun working on a Technology Plan for the Library, this report is required by the State Library for each library to review every three years.  Coulsell is researching adult and children’s programming for the late spring and summer. 

Administrator Coulsell presented the Financial Reports for February. The balance as of
March 14, 2016 was $157,915.16 this reflects the balance of both the Library accounts.  After hearing the Financial Reports for February Sharon Barrett made the motion to accept the Financial Reports as presented. Gerda Fitts seconded, and the motion carried unanimously.

The Library’s Circulation Report for February was presented by Library Administrator Stacy Coulsell.  The Library had 28 new Library cards.  The total circulation for the month of February was 4092. 

Under President’s Report-Library Board President Hal Geltmacher had nothing to report.


Under Library Association-Library Association President Sharon Barrett had nothing to report

Under Friends-There was none

Under Old Business—Library Administrator Stacy Coulsell reported that the position of Library Clerk had been filled.

Under New Business- The Library welcomed new staff member Jeddie Bristow, she will be working at the Library on a part-time basis.

Also under New Business, the Board reviewed a request Administrator Stacy Coulsell to declare an item as salvaged material.  Sharon Barrett moved to declare a Dell Projector, model number 3200MP, DLP Front Projector, aged at approximately thirteen years, purchased in 2003 as salvaged material.   Gerda Fitts moved to accept the motion and the motion carried unanimously.

Hearing no public comment and having no further business, the meeting adjourned at 10:55am.

The next meeting is to be April 11, 2016 at 10:00am

Respectfully submitted,



Judy Baker, Secretary







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