THESE MINUTES WERE APPROVED
AT THE JUNE 19, 2017 MEETING OF THE LIBRARY BOARD OF TRUSTEES OF THE HICKORY COUNTY LIBRARY
Monday, May 17, 2017
meeting of the Hickory County Library Board was held May17, 2017 at 10:00am in the Hickory County Library Community Room,
at the Hickory County Library, 99 New Hermitage Drive, Hermitage, Missouri, 65668.
President Hal Geltmacher called the meeting to order at 10:07am.
Members present were:
President, Hal Geltmacher
Vice-President, Sharon Barrett
Trustee, Shelly Aubuchon
Stacy Coulsell, Library Administrator
taken via the expense voucher, Secretary, Judy Baker was absent.
reviewing the agenda Sharon Barrett moved to accept the agenda as presented. Shelly Aubuchon seconded and
the motion carried.
The minutes from the April Regular meeting were reviewed.
Gerda Fitts moved to accept the minutes as presented, Sharon Barrett seconded, and the motion carried unanimously.
Library Administrator Stacy Coulsell gave her Administrator’s Report—Library
Administrator Stacy Coulsell reported that the Library had been at the Hickory County Farmers Market Expo on April 28th,
featuring Library card registrations, pen and library bag giveaways and offered a farm themed craft. Coulsell
also reported that the Preschool and Head Start story hours were coming to a close for the school year, Coulsell visited the
Hermitage Preschool the week of May 4, 2017 for their final story hour. The Children’s Craft days
continued with Library Volunteer Jamie Hennessy, with each month growing in attendance. Coulsell also reported
that the first of the accessories to be added to the iPad lab had arrived, these items will further expand services offered
to the children in use with the iPads, and the hope is to set items up in a classroom setting and to offer “Lightning
Labs” throughout the summer.
Coulsell presented the Financial Reports for April. The balance as of May 15, 2017 was $115,522.78 this reflects the balance
of both the Library accounts. After hearing the Financial Reports for April, Sharon Barrett made
the motion to accept the Financial Reports as presented. Shelly Aubuchon seconded, and the motion carried unanimously.
Coulsell presented the Circulation Report for April, the Library had 18 new cards
during the month. Noting that the Library was closed on April 24th for maintenance and an annual Spring Cleaning.
Under President’s Report there was none.
Under Library Association Report-Library Association Treasurer Stacy Coulsell noted that the annual payment
was had been made to the USDA in May. It was also reported that the annual lease payment from the Library
District had been paid to the Association. The Association had also paid the annual Liability insurance
due in May to Mike Keith Insurance.
Under Friends—there was none.
Under Old Business- Coulsell had received a follow up call on the MODOT street signage.
Coulsell reported that the Annual Financial Report had been submitted to the Missouri State Auditor and had received
notification that it had been accepted.
Under New Business-it
was noted that with the new bank merger of Oak Star, a new signature card was required. Gerda Fitts moved
to add Shelly Aubuchon, Judy Baker, Hal Geltmacher, and Gerda Fitts to the account ending in X572. Sharon
Barrett seconded and the motion carried unanimously.
Also Under New
Business-Library Administrator Stacy Coulsell reported that she had attended the annual Wheatland Alumni Banquet to present
the Yearbook Digitization project. Wheatland will be the first school in this pilot project to have scanned
yearbooks beginning in 1961 to present day onto digital DVD format. The plan is to continue until all area
schools have been completed, noting the now consolidated Skyline and Weaubleau school districts (including Preston, Cross
Timbers, Urbana, Weaubleau and Collins.
And finally Under New
Business-Library Administrator Coulsell reported that the Library’s Long Term Grant submitted in February was under
review and had been notified by State Library officials that funding was delayed and would be under a new granting period,
also awaiting approval. She also noted that the iPad grant finalized in April was under review at the State
Hearing no public comment and having no further business
the meeting adjourned at 11:05am.
The next meeting will be June 19,
2017 at 10:00am
Sharon Barrett, Vice-President