THESE MINUTES ARE UNOFFICIAL UNTIL
APPROVED BY THE BOARD OF TRUSTEES OF THE HICKORY COUNTY LIBRARY DISTRICT
Monday, November 20, 2017, 2017
The regular meeting of the Hickory
County Library Board was held November 20, 2017 at 10:00am in the Hickory County Library Community Room, at the Hickory County
Library, 18376 New Hermitage Drive, Hermitage, Missouri, 65668.
Hal Geltmacher called the meeting to order at 10:00am.
President, Hal Geltmacher
Treasurer, Gerda Fitts
Secretary, Judy Baker
Trustee, Shelly Aubuchon
Stacy Coulsell, Library Administrator
Attendance was taken
via the expense voucher. Library Board Vice-President Sharon Barrett was absent.
After reviewing the agenda Shelly Aubuchon moved to approve the agenda as read. Judy Baker seconded and the motion carried
After reviewing the minutes Shelly Aubuchon moved to
accept the minutes as corrected, Gerda Fitts seconded and the motion was approved unanimously.
Library Administrator Stacy Coulsell gave her monthly report. Coulsell
noted that the Library held their November Children’s Craft Day on November 18, 2017. It was a Thanksgiving theme, she
noted that Chef Jamie Hennessy continued to work on that project providing a themed snack at each event. Hennessy
will also volunteer during the December Santa Visit, each child will receive a special gift bag from the Library on December
16th. Coulsell read some positive reviews from the Library’s social media page, Facebook, stating how lucky
the community is to have this facility and how friendly the staff is. Coulsell also read a thank you note
from the Nichole Christian Family in regard to the safe haven that the Library provides for book lovers in the community.
Coulsell noted that the Preschool and Head Start story hours continued. Coulsell also got to attend
a tornado drill during the November Head Start story hour. Administrator Coulsell reported that she had
submitted the Annual Statistical Report due in November to the Missouri State Library. She reported that
she and Bill Arnold continued the biweekly Lightning Labs with the Library’s iPads. Beginning in
January the Library hopes to partner with the local Care Connection to begin a grandparent mentoring program.
Details will be released as this project is further explored.
Administrator Coulsell presented the Financial Reports for August. The balance as of November 20, 2017 was
$40,126.80 this reflects the balance of both the Library accounts. After hearing the Financial Reports
for October, Judy Baker made the motion to accept the Financial Reports as presented. Shelly Aubuchon seconded, and the motion
Coulsell presented the Circulation Report for October,
the Library had 15 new cards during the month with a Total Circulation of 3454.
Under President’s Report there was none.
Association- A representative from Mike Keith Insurance visited the Board to discuss increases in Liability and Workman’s
Under Friends it was noted that the Friends had a very
successful book sale, bringing in just over five hundred dollars.
Old Business-It was noted that the City of Hermitage had received forms and an update in regard to Highway 54 directional
signage for the Library. Coulsell also presented the Preliminary Budget for 2018, this item was tabled
until more information is available.
Under New Business-It was noted
that an insurance representative from Cox Hospitals would be at the Library for six weeks, beginning Monday, November 1, 2017
to enroll and answer any questions regarding the Affordable Care Act. She visits the Library each Monday
during that time from 1:00pm until 3:000pm.
Also Under New Business
the Library will be closed Thursday, November 23rd through Saturday, November 25th in honor of the Thanksgiving
Holiday. The Library will resume regular business hours on Monday, November 27, 2017.
And finally Under New Business it was noted that the Library would host a Flag Raising Ceremony at 3:00pm
later that day. V.F.W. Post 9638 would present and place a flag into service during that time.
Having no further business and hearing no public comment, the meeting adjourned at
Judy Baker, Secretary