THESE MINUTES WERE APPROVED AS READ AT THE MAY 12, 2014 MEETING
OF THE HICKORY COUNTY LIBRARY BOARD OF TRUSTEES
Monday, April 14, 2014
The regular meeting of the Hickory County Library Board was held April 14, 2014 at 10:00am in the Hickory County Library Community Room, at the Hickory County Library, 99 New Hermitage Drive, Hermitage, Missouri, 65668.
President Hal Geltmacher called the meeting to order at 10:10am.
Members present were:
President, Hal Geltmacher
Vice-President, Sharon Barrett
Treasurer, Gerda Fitts
Secretary, Judy Baker
Trustee, Eva Cooper
Stacy Coulsell, Library Administrator
Attendance was taken via the travel expense voucher.
Also in attendance was Library Assistant Manager Tina Davis. And one member of the public, Kathy White.
The minutes from the March meeting were reviewed, after reviewing the minutes Sharon Barrett moved to accept the minutes as presented, Gerda Fitts seconded and the motion carried unanimously.
Library Administrator Stacy Coulsell gave the Administrator’s report for March. She noted that both Preschool Story Hour had been with the Hermitage Preschool on Thursday, April 10th and Head Start Story Hour would be Wednesday, April 16th. Coulsell visits the Head Start for their Story Hour. Administrator Coulsell noted that the Library had been closed one day in March. Coulsell reported that she had a schedule of events lined up for the Library’s summer programming, this information was also available online via the Library’s Facebook and internet pages. Coulsell noted that she had submitted the Form 479 to the State, this document is to report that the Library is in compliance with the Child Internet Protection Act (CIPA), this is an annual filing. As of the time of the meeting, the Library was dealing with an internet outage.
Administrator Coulsell presented the Financial Reports for March. The balance as of April 14, 2014 was $137,496.15 this reflects the balance of both the Library accounts. After hearing the Financial Reports for March, Judy Baker made the motion to accept the report as presented. Sharon Barrett seconded, and the motion carried unanimously.
The Library’s Circulation Report was presented by Tina Davis for March. There were 16 new cards issued with a Total Circulation for March of 4076.
Under President’s Report, President Hal Geltmacher had nothing to report.
Under Library Association, Association President Sharon Barrett, discussed an estimate given to the Library for upgrading the existing heating units. As of this time, this issue has been tabled. Barrett also presented an electricity cost comparison of the last two years.
Under Friends—Library Administrator Coulsell reported that the Friends had a successful fundraiser dinner on March 30th.
Under Old Business—The Library has received Equalization funds for 2014. The Board discussed some potential projects for use of those funds. Administrator Stacy Coulsell reported that the security alarm company ACS would be at the Library later in the month to upgrade the Library’s security system. Discussion followed of adding security cameras, Coulsell will investigate this matter further.
Under New Business—Administrator Coulsell presented the Annual Financial Report for 2013 to the Board, this report contains the fiscal year’s transactions and a narrative of staff, programs and services offered to the county by the Library, this report is also submitted annual to the State Auditor’s office. Sharon Barrett moved to accept this report as presented. Gerda Fitts seconded, and the motion carried unanimously. Coulsell also presented the Board with the First Quarter Financial Balance Report for 2014. Judy Baker moved to accept this report as presented, Eva Cooper seconded, and the motion carried unanimously.
The Library heard comment from member of the public, Kathy White. She had attended the meeting to learn more about the Library.
Having no further business, the meeting adjourned at 10:55am.
The next meeting will be May 12, 2014 at 10:00am.
Judy Baker, Secretary