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18376 New Hermitage Dr.
Hermitage, MO 65668
ph: 417-745-6939
fax: 417-745-2132
Email: hickorylib@hotmail.com

February 2013 Regular Monthly Meeting


Monday, February 11, 2013

The regular meeting of the Hickory County Library Board was held February 11, 2013 at 9:00am in the Hickory County Library Community Room, at the Hickory County Library, 99 New Hermitage Drive, Hermitage, Missouri, 65668.

Vice-President Sharon Barrett called the meeting to order at 9:06am.

Members present were:

President, Hal Geltmacher

Vice-President, Sharon Barrett

Treasurer Gerda Fitts

Secretary, Judy Baker

Stacy Coulsell, Library Administrator

Trustee Eva Cooper

Also in attendance was Library assistant manager, Tina Davis. The attendance was taken via the expense voucher.

The minutes from the December meeting were reviewed, after reviewing the meeting minutes, Gerda Fitts made a motion to approve as presented, Judy Baker seconded, and the motion carried unanimously.

Administrator Stacy Coulsell presented the Library’s report, she noted that she was working on a Techonology Plan for the State Library and an Equalization report for the State Library as well. These reports are to note changes and upgrades in the Library’s technological equipment and to report on funds expended in a prior year that were provided by the Secretary of State’s office.

Administrator Coulsell presented the Financial Reports for December. The balance as of February 11, 2013 was $136,607.41 this reflects the balance of both the Library accounts. After hearing the Financial Reports for December and January, Sharon Barrett made the motion to accept the report as presented. Gerda Fitts seconded, and the motion carried unanimously.

Administrator Coulsell presented the Library’s Circulation Reports for December. There were 13 new cards issued in December with a Total Circulation for the month was 3106. Library Assistant Library Administrator Tina Davis presented the Circulation for January there were 31 new cards issued with a Total Circulation for January of 3703.

Under President’s Report there was none.

Under Association Report-Association President Sharon Barrett will be checking with the USDA to investigate a better interest rate on the Library building loan.

Under Old Business—The Library Board welcomed new staff member Tina Davis into her position as Assistant Library Administrator

Under New Business—Library Administrator Stacy Coulsell reported that the Library had sent out 1099s for their contract labor. Coulsell also presented the Fourth Quarter 2012 Quarterly Balance Report, after reviewing this report, Eva Cooper moved to accept the report as presented, Sharon Barrett seconded, and the motion carried unanimously. Library Administrator reported that the Library will be creating a Facebook page to list upcoming events and programs. Sharon Barrett also moved to declare a HP2009m monitor as salvage to be disposed of as it is no longer in working order. Eva Cooper seconded and the motion carried unanimously.

Hearing no public comment and having no further business, the meeting adjourned at 10:48am.

The next meeting is to be March 11, 2013 at 10:00am

Respectfully submitted,


Judy Baker, Secretary