THESE MINUTES WERE APPROVED AS READ AT THE AUGUST 12, 2013 MEETING
OF THE HICKORY COUNTY BOARD OF TRUSTEES
Monday, July 8, 2013
The regular meeting of the Hickory County Library Board was held July 8, 2013 at 9:00am in the Hickory County Library Community Room, at the Hickory County Library, 99 New Hermitage Drive, Hermitage, Missouri, 65668.
President Hal Geltmacher called the meeting to order at 9:08am.
Members present were:
President, Hal Geltmacher
Vice-President, Sharon Barrett
Treasurer Gerda Fitts
Secretary, Judy Baker
Trustee, Eva Cooper
Stacy Coulsell, Library Administrator
The attendance was taken via the expense voucher.
The minutes from the June meeting were reviewed, after reviewing the meeting minutes and making one clarification on the President’s Report in the June minutes that discusses the Library’s compliance with the Sunshine Law, Gerda Fitts made a motion to approve as presented, Eva Cooper seconded, and the motion carried unanimously.
Library Administrator Stacy Coulsell gave the Administrator’s report for June. She reported that the Library had held three summer programs to date, a story hour with the Hermitage Summer School; the Library had partnered with the Wheatland School to present Libby’s Lizards, and had hosted the RLP Marionette Puppet Theater with 34 people in attendance. Coulsell also discussed adding the Overdrive Advantage e-book program to the Library’s online e-book resources; this is an expanded service in addition to the e-book service MOLIB2GO. This will mean a faster turnover of bestseller authors; this service is to be launched later in the summer. Administrator Coulsell is currently researching digitizing the Library’s microfilm collection.
Administrator Coulsell presented the Financial Reports for June. The balance as of July 8, 2013 was $90,637.08 this reflects the balance of both the Library accounts. After hearing the Financial Reports for June, Eva Cooper made the motion to accept the report as presented. Sharon Barrett seconded, and the motion carried unanimously. Coulsell also presented the Quarterly Balance Report for Second Quarter 2013. Sharon Barrett moved to accept the quarterly report as presented, Eva Cooper seconded and the motion carried unanimously.
The Library’s Circulation Report was presented by Library Administrator Stacy Coulsell for June. There were 37 new cards issued with a Total Circulation for June of 3797.
Under President’s Report –President Hal Geltmacher presented the Board with the list of Library Board of Trustees terms. Hal Geltmacher and Sharon Barrett each have renewed terms and will be on the Library Board until June 30, 2017.
Under Association Report-there was nothing to report.
Under Old Business, the Board discussed Equalization funds for 2013 and what those funds had been utilized for.
Under New Business—the Board discussed the 2013 budget. Sharon Barrett moved to transfer $2500.00 from the Library’s Contingency fund and $1000.00 from the Library’s Travel fund to increase the Payroll Budget to cover an unanticipated payroll tax increase, Gerda Fitts seconded, and the motion carried unanimously.
Also under New Business, the Board discussed adding names to the Library Contributor’s Plaque. Judy Baker moved to add Jack & Beulah Lowman and Lance Hutton to the Contributor’s Plaque. Eva Cooper seconded and the motion carried unanimously.
The next meeting will be August 12, 2013 at 9:00am
Having no further business and hearing public comment, the meeting adjourned at 10:15am.
Judy Baker, Secretary