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18376 New Hermitage Dr.
Hermitage, MO 65668
ph: 417-745-6939
fax: 417-745-2132
Email: hickorylib@hotmail.com

March 2013 Regular Monthly Meeting


Monday, March 11, 2013

The regular meeting of the Hickory County Library Board was held March 11, 2013 at 9:00am in the Hickory County Library Community Room, at the Hickory County Library, 99 New Hermitage Drive, Hermitage, Missouri, 65668.

President Hal Geltmacher called the meeting to order at 10:05am.

Members present were:

President, Hal Geltmacher

Treasurer Gerda Fitts

Secretary, Judy Baker

Stacy Coulsell, Library Administrator

Vice-President Sharon Barrett and Trustee Eva Cooper were absent. Also in attendance was Library assistant manager, Tina Davis. The attendance was taken via the expense voucher.

The minutes from the February meeting were reviewed, after reviewing the meeting minutes, Gerda Fitts made a motion to approve as presented, Judy Baker seconded, and the motion carried unanimously.

Administrator Stacy Coulsell presented the Library’s report, she noted that she was working on a Techonology Plan for the State Library, this plan covers 2013 through 2016. This report discusses technological improvements and upgrades that are projected to be made over a three year time span. Coulsell also reported that the story hours with the Preschool and Head Start groups continued. Administrator Coulsell noted that she had begun planning for the Library’s special summer programming.

Administrator Coulsell presented the Financial Reports for February. The balance as of March 11, 2013 was $145,022.33 this reflects the balance of both the Library accounts. After hearing the Financial Reports for February, Gerda Fitts made the motion to accept the report as presented. Judy Baker seconded, and the motion carried unanimously.

The Library’s Circulation Report was presented by Tina Davis for December. There were 18 new cards issued with a Total Circulation for February of 3152. It was noted that the Library was closed for two days due to weather conditions.

Under President’s Report there was none.

Under Association Report-Association Treasurer Stacy Coulsell reported on behalf of absent Association President that the annual USDA Fiscal Year Report had been submitted in February.

Under Old Business, the Board discussed roof repair. Administrator Coulsell reported that local contractor Gary Walker had been contacted and repairs were scheduled.

Under New Business—Library Administrator Stacy Coulsell reported that the Library had received $18,321.49 in Equalization funds. This money is to be used for improvements beyond the Library’s normal operating budget. The Board discussed potential uses for these funds. There was discussion of adding handicapped accessible equipment to the public computers and upgrades to the Library’s e-book subscription service.

Having no further business and hearing no public comment, the meeting adjourned at 10:40am

The next meeting is to be April 8, 2013 at 9:00am.

Respectfully submitted,


Judy Baker, Secretary