May 2017 Regular Monthly Meeting


Monday, May 17, 2017

The regular meeting of the Hickory County Library Board was held May17, 2017 at 10:00am in the Hickory County Library Community Room, at the Hickory County Library, 99 New Hermitage Drive, Hermitage, Missouri, 65668.

President Hal Geltmacher called the meeting to order at 10:07am.

Members present were:

President, Hal Geltmacher

Vice-President, Sharon Barrett

Treasurer, Gerda Fitts

Trustee, Shelly Aubuchon

Stacy Coulsell, Library Administrator

Attendance was taken via the expense voucher, Secretary, Judy Baker was absent.

After reviewing the agenda Sharon Barrett moved to accept the agenda as presented. Shelly Aubuchon seconded and the motion carried.

The minutes from the April Regular meeting were reviewed. Gerda Fitts moved to accept the minutes as presented, Sharon Barrett seconded, and the motion carried unanimously.

Library Administrator Stacy Coulsell gave her Administrator’s Report—Library Administrator Stacy Coulsell reported that the Library had been at the Hickory County Farmers Market Expo on April 28th, featuring Library card registrations, pen and library bag giveaways and offered a farm themed craft. Coulsell also reported that the Preschool and Head Start story hours were coming to a close for the school year, Coulsell visited the Hermitage Preschool the week of May 4, 2017 for their final story hour. The Children’s Craft days continued with Library Volunteer Jamie Hennessy, with each month growing in attendance. Coulsell also reported that the first of the accessories to be added to the iPad lab had arrived, these items will further expand services offered to the children in use with the iPads, and the hope is to set items up in a classroom setting and to offer “Lightning Labs” throughout the summer.

Administrator Coulsell presented the Financial Reports for April. The balance as of May 15, 2017 was $115,522.78 this reflects the balance of both the Library accounts. After hearing the Financial Reports for April, Sharon Barrett made the motion to accept the Financial Reports as presented. Shelly Aubuchon seconded, and the motion carried unanimously.

Coulsell presented the Circulation Report for April, the Library had 18 new cards during the month. Noting that the Library was closed on April 24th for maintenance and an annual Spring Cleaning.

Under President’s Report there was none.

Under Library Association Report-Library Association Treasurer Stacy Coulsell noted that the annual payment was had been made to the USDA in May. It was also reported that the annual lease payment from the Library District had been paid to the Association. The Association had also paid the annual Liability insurance due in May to Mike Keith Insurance.

Under Friends—there was none.

Under Old Business- Coulsell had received a follow up call on the MODOT street signage. Coulsell reported that the Annual Financial Report had been submitted to the Missouri State Auditor and had received notification that it had been accepted.

Under New Business-it was noted that with the new bank merger of Oak Star, a new signature card was required. Gerda Fitts moved to add Shelly Aubuchon, Judy Baker, Hal Geltmacher, and Gerda Fitts to the account ending in X572. Sharon Barrett seconded and the motion carried unanimously.

Also Under New Business-Library Administrator Stacy Coulsell reported that she had attended the annual Wheatland Alumni Banquet to present the Yearbook Digitization project. Wheatland will be the first school in this pilot project to have scanned yearbooks beginning in 1961 to present day onto digital DVD format. The plan is to continue until all area schools have been completed, noting the now consolidated Skyline and Weaubleau school districts (including Preston, Cross Timbers, Urbana, Weaubleau and Collins.

And finally Under New Business-Library Administrator Coulsell reported that the Library’s Long Term Grant submitted in February was under review and had been notified by State Library officials that funding was delayed and would be under a new granting period, also awaiting approval. She also noted that the iPad grant finalized in April was under review at the State Library.

Hearing no public comment and having no further business the meeting adjourned at 11:05am.

The next meeting will be June 19, 2017 at 10:00am

Respectfully submitted,


Sharon Barrett, Vice-President