November 2017 Regular Monthly Meeting


Monday, November 20, 2017, 2017

The regular meeting of the Hickory County Library Board was held November 20, 2017 at 10:00am in the Hickory County Library Community Room, at the Hickory County Library, 18376 New Hermitage Drive, Hermitage, Missouri, 65668.

President Hal Geltmacher called the meeting to order at 10:00am.

Members present were:

President, Hal Geltmacher

Treasurer, Gerda Fitts

Secretary, Judy Baker

Trustee, Shelly Aubuchon

Stacy Coulsell, Library Administrator

Attendance was taken via the expense voucher. Library Board Vice-President Sharon Barrett was absent.

After reviewing the agenda Shelly Aubuchon moved to approve the agenda as read. Judy Baker seconded and the motion carried unanimously.

After reviewing the minutes Shelly Aubuchon moved to accept the minutes as corrected, Gerda Fitts seconded and the motion was approved unanimously.

Library Administrator Stacy Coulsell gave her monthly report. Coulsell noted that the Library held their November Children’s Craft Day on November 18, 2017. It was a Thanksgiving theme, she noted that Chef Jamie Hennessy continued to work on that project providing a themed snack at each event. Hennessy will also volunteer during the December Santa Visit, each child will receive a special gift bag from the Library on December 16th. Coulsell read some positive reviews from the Library’s social media page, Facebook, stating how lucky the community is to have this facility and how friendly the staff is. Coulsell also read a thank you note from the Nichole Christian Family in regard to the safe haven that the Library provides for book lovers in the community. Coulsell noted that the Preschool and Head Start story hours continued. Coulsell also got to attend a tornado drill during the November Head Start story hour. Administrator Coulsell reported that she had submitted the Annual Statistical Report due in November to the Missouri State Library. She reported that she and Bill Arnold continued the biweekly Lightning Labs with the Library’s iPads. Beginning in January the Library hopes to partner with the local Care Connection to begin a grandparent mentoring program. Details will be released as this project is further explored.

Administrator Coulsell presented the Financial Reports for August. The balance as of November 20, 2017 was $40,126.80 this reflects the balance of both the Library accounts. After hearing the Financial Reports for October, Judy Baker made the motion to accept the Financial Reports as presented. Shelly Aubuchon seconded, and the motion carried unanimously.

Coulsell presented the Circulation Report for October, the Library had 15 new cards during the month with a Total Circulation of 3454.

Under President’s Report there was none.

Under Library Association- A representative from Mike Keith Insurance visited the Board to discuss increases in Liability and Workman’s Compensation Insurance.

Under Friends it was noted that the Friends had a very successful book sale, bringing in just over five hundred dollars.

Under Old Business-It was noted that the City of Hermitage had received forms and an update in regard to Highway 54 directional signage for the Library. Coulsell also presented the Preliminary Budget for 2018, this item was tabled until more information is available.

Under New Business-It was noted that an insurance representative from Cox Hospitals would be at the Library for six weeks, beginning Monday, November 1, 2017 to enroll and answer any questions regarding the Affordable Care Act. She visits the Library each Monday during that time from 1:00pm until 3:000pm.

Also Under New Business the Library will be closed Thursday, November 23rd through Saturday, November 25th in honor of the Thanksgiving Holiday. The Library will resume regular business hours on Monday, November 27, 2017.

And finally Under New Business it was noted that the Library would host a Flag Raising Ceremony at 3:00pm later that day. V.F.W. Post 9638 would present and place a flag into service during that time.

Having no further business and hearing no public comment, the meeting adjourned at 11:20am.

Respectfully submitted,


Judy Baker, Secretary