Monday, October 10, 2016

The regular meeting of the Hickory County Library Board was held October 10, 2016 at 10:00am in the Hickory County Library Community Room, at the Hickory County Library, 99 New Hermitage Drive, Hermitage, Missouri, 65668.

President Hal Geltmacher called the meeting to order at 10:01am.

Members present were:

President, Hal Geltmacher

Treasurer, Gerda Fitts

Secretary, Judy Baker

Trustee, Shelly Aubuchon

Stacy Coulsell, Library Administrator

Attendance was taken via the expense voucher. Vice-President Sharon Barrett was absent.

After reviewing the agenda Judy Baker moved to accept the agenda as presented. Gerda Fitts seconded and the motion carried.

The minutes from the September annual meeting were reviewed. Judy Baker moved to approve the minutes. Gerda Fitts seconded and the motion carried. The minutes from the regular meeting were reviewed. Gerda Fitts moved to approve the September regular meeting minutes. Judy Baker seconded and the motion carried.

Library Administrator Stacy Coulsell gave the Administrator’s report. Coulsell noted the she had ordered the five iPads purchased through the State Library Digital Grant project. Coulsell also reported that the Library would welcome a new volunteer beginning Friday, October 14, 2016, Jamie Hennessy would be volunteering once a week. The Library will have a presence at the Hickory County Farmers Market Dutch Oven cook-off on October 15, 2016, Coulsell will be giving out free bookmarks and books while supplies last. Coulsell reported that the Library would extend regular business hours on the night of October 31, 2016 for trick or treaters.

Administrator Coulsell presented the Financial Reports for September. The balance as of
October 10, 2016 was $64,685.77 this reflects the balance of both the Library accounts. After hearing the Financial Reports for September, Judy Baker made the motion to accept the Financial Reports as presented. Gerda Fitts seconded, and the motion carried unanimously.

Under President’s Report there was none.

Under Library Association-Library Association Secretary Stacy Coulsell reported that the Library had completed the annual liability insurance report for the Association.

Under Friends-It was noted that the Friends would host their annual Book Sale beginning October 12th and end October 14th.

Under Old Business-Administrator Coulsell presented the Board the 2017 Preliminary Budget, this item was tabled until final year-end budget items were received.

Under New Business-The Board welcomed new member Shelly Aubuchon, it was noted that Aubuchon will fulfill Eva Cooper’s term until 2018. Eva Cooper resigned from the board due to health reasons. Also under New Business Administrator Coulsell reported that the Library would host one final program for the year with Singer Judy Coder and the Notable Exceptions. Coder is an acoustic guitar player and sings rodeo cowboy and bluegrass music. The Board also discussed new the new Federal Overtime Payroll rulings and the effect it would have on Library employees, this new law will take effect, December 1, 2016. This item was tabled until the November meeting.

Hearing no public comment and having no further business, the meeting adjourned at 11:00am.

The Next meeting will be November 9, 2016 at 10:00am

Respectfully submitted,


Judy Baker, Secretary