April 2018 Regular Monthly Meeting

Monday, April 16, 2018

The regular meeting of the Hickory County Library Board was held April 16, 2018 at 10:00am in the Hickory County Library Community Room, at the Hickory County Library, 18376 New Hermitage Drive, Hermitage, Missouri, 65668.

President Hal Geltmacher called the meeting to order at 10:05am.

Members present were:
President, Hal Geltmacher
Secretary, Judy Baker
Trustee, Shelly Aubuchon
Stacy Coulsell, Library Administrator
Vice-President Sharon Barrett and Treasurer Gerda Fitts were absent. Attendance was taken via the expense voucher.

After reviewing the agenda Shelly Aubuchon noting an addition to New Business on meeting attendance, Aubuchon moved to approve the agenda as read. Judy Baker seconded and the motion carried unanimously.

After reviewing the minutes Shelly Aubuchon moved to accept the minutes as read. Judy Baker seconded and the motion carried unanimously.

Library Administrator Stacy Coulsell gave her monthly report. She reported that Story Hours with both the Preschool and the area Head Start continued.It was noted that the Children’s Craft Day was held on April 14, 2018 with volunteer Jamie Hennessy facilitating that event. Coulsell reported that Author Heather Heckadon’s book signing event was held during the April Friends of the Library meeting April 9, 2018 at 10:00am, Heckadon had been well received. The Library now owns two copies of her book, The Journey Down.

Coulsell has scheduled local artist Gwen Lind to instruct another guided painting class, to be held Tuesday, May 15, 2018 at 6:00pm. Coulsell reported that the Library’s new website would go “live” later in the day and gave the Library Board a preview of the newly implemented site. The Library’s website will still maintain the same domain address: www.hickorylibrary.org. Coulsell reported that she and another staff member would be attending the annual Book Expo America, this year to be held in New York, in doing so the Library hopes to receive new discount opportunities and some free materials to be utilized in the Library. Library Administrator Coulsell noted that heirloom seeds had been ordered from the SeedSavers.org project and the only cost this year would be shipping, as demand grew they would change the format in which this project was ordered and maintained.

Administrator Coulsell presented the Financial Reports for March. The balance as of April 16, 2018 was $125,869.64 This reflects the balance of both the Library accounts. After hearing the Financial Reports for March Judy Baker made the motion to accept the Financial Reports as presented. Shelly Aubuchon seconded, and the motion carried unanimously.

Coulsell presented the Circulation Report for March the Library had 24 new cards during the month with a Total Circulation of 3647. Noting highest recorded checkouts in e-books since their inception. Also highest Children’s fiction and non-fiction checkouts for the year to date.

Under President’s report there was none.

Under Friends of the Library, it was noted that the Friends of the Library fundraiser dinner had been well attended.

Under Old Business-Administrator Coulsell reported MoDOT signage was in place on both east and west bound lanes of Highway 54. The Hermitage City Maintenance employees had installed the signs.

Under New Business Administrator Coulsell presented the First Quarter Financial Balance Report and the 2017 Annual Fiscal Report to the Board. After reviewing both reports, Shelly Aubuchon moved to accept the financial reports as submitted, Judy Baker seconded, and the motion carried unanimously. Coulsell reported that the Annual Fiscal Report had been submitted to the Missouri State Library, the Missouri State Auditor’s office and the Hickory County Clerk’s office.

Also Under New Business, President Hal Geltmacher noted that when a Board Member would be not physically present for a meeting they could be available during the entire meeting via telephone or via video conference.

Having no further business and hearing no public comment the meeting adjourned at 11:10am.
Respectfully submitted,

Judy Baker, Secretary