August 2019 Regular Meeting


Monday, August 26, 2019

The regular meeting of the Hickory County Library Board was held August 26, 2019 at 10 am in the Hickory County Library Community Room, at the Hickory County Library, 18376 New Hermitage Drive, Hermitage, Missouri, 65668.

President Hal Geltmacher called the meeting to order at 10:11am.

Members present were:
President Hal Geltmacher
Vice-President Shelly Aubuchon
Secretary Judy Baker
Trustee Traci Brown
Stacy Coulsell, Library Administrator
Treasurer Gerda Fitts was absent. Attendance was taken via the expense voucher.

After reviewing the agenda, Judy Baker moved to accept the Agenda as presented, Shelly Aubuchon seconded and the motion carried unanimously.

After reviewing the minutes from the July meeting. Judy Baker moved to accept the minutes as read.  Shelly Aubuchon seconded and the motion carried unanimously.

Library Administrator Stacy Coulsell presented the Administrator’s Report. She reported that the Free Food and Crafts program concluded on August 9, 2019. This activity offered a free themed craft and meals provided to children under the age of 18 by the Health Department,. It averaged 15 children per event. This weekly program was well attended and received by the children and parents. Free meals for children will continue through the season at the Hickory County Farmers Market.

Beginning August 1 and running through August 31, the Library continues to host Food for Fines, collecting non-perishable food items for late fees. This food will be donated to the Hickory County C.A.R.E.S. Food Pantry. The Library also has on display through September the Display of “Mills of Southwest Missouri,” by Artist Dave Carter. Carter has been featured in the Southwest Electric Rural Missouri magazine. Coulsell reported that Bill Arnold’s two computer classes, Tablets and Basic Computers would be coming to a close. Bill may host another session of classes before year end 2019.  Administrator Coulsell reported that the Library would host Professional Storyteller Dianne Moran on September 10th at 6:00 pm; she will feature a performance on the Lewis and Clark Expedition.

Administrator Coulsell presented the Financial Reports for June.  The balance as of August 26, 2019 was $58,641.58. This reflects the balance of both the Library accounts. Traci Brown moved to accept the Financial Reports as presented. Shelly Aubuchon seconded and the motion carried unanimously.

Coulsell presented the Circulation Report for June the Library had 28 new cards during the month with a Total Circulation of 4152.  This is a year high in Total Circulation.

Under President’s Report: None.

Under Library Association Report: The Association reviewed bids for a new air conditioning unit.  It was noted the bidding was still open for Replacement of the Library’s Roof.

Under Friends of the Library: It was noted that Guitarist Jerry Barlow will return on November 2, 2019, with a performance to follow the Friends of the Library Fundraiser dinner at the McCarty Senior Center from 11 am until 1 pm.

Also Under Friends it was noted that their group had donated $50 for the purchase of a plaque to dedicate the Library’s Community Room to the Bill and Sharon Barrett family. A dedication ceremony is to be announced.

Under Old Business: The Equalization funds for the Library have been fully expended, with an implementation of a new automation system, Insignia software, to be launched before year end 2019. The Library also purchased four new HP All in One, f1055z computers for the Front Lobby.

Under New Business: it was noted that the annual Tax Rate for the Library District had been set and would be sent in to the County Clerk to be in compliance with the law.

Also Under New Business-Administrator Coulsell reported that the Four HP All-in-One computers currently in the front lobby would be taken out of service.  Shelly Aubuchon moved to declare these four items as salvaged material.  Judy Baker seconded, and the motion carried.

Traci Brown moved to donate three salvaged HP All-in-One Pavillion 23(s) to the Hickory County Helping Hands Abuse and Crisis Center of Hickory County.  Shelly Aubuchon seconded and the motion carried.

Having no further business and hearing no public comment, he meeting adjourned at 11:15 am.

The next meeting is September 23, 2019 at 10 am.

Respectfully submitted,


Judy Baker, Secretary