November 2018 Regular Board Meeting

Monday, November 19, 2018
The regular meeting of the Hickory County Library Board was held November 19, 2018 at 10:00am in the Hickory County Library Community Room, at the Hickory County Library, 18376 New Hermitage Drive, Hermitage, Missouri, 65668.

President Hal Geltmacher called the meeting to order at 10:10am.
Members present were:
President, Hal Geltmacher
Treasurer, Gerda Fitts
Secretary, Judy Baker
Trustee, Shelly Aubuchon
Trustee, Traci Brown
Stacy Coulsell, Library Administrator

Attendance was taken via the expense voucher.

After reviewing the agenda Gerda Fitts moved to approve the agenda amended. Shelly Aubuchon seconded, and the motion carried unanimously.

After reviewing the minutes Shelly Aubuchon moved to accept the minutes as read. Gerda Fitts approved and the motion carried unanimously.

Library Administrator Stacy Coulsell gave her report. She noted that the Preschool and the Head Start story hours continued. Bill Arnold was completing his SmartPhone Class the following week. Coulsell reported that the Statistical Report due November 15, 2018 had been submitted and accepted to the State Library. Administrator Coulsell reported that the Library had three more special programs for 2018, Children’s Crafts in December, Parasol Puppets with the Gingerbread Man, and Santa will visit the Library and children will receive Library bags. The Library will be closing at Noon on Wednesday, November 21st, all day in honor of Thanksgiving Day. The Library will also close December 24th, 25th, at noon on December 31st and all Day New Year’s Day.

Administrator Coulsell presented the Financial Reports for October. The balance as of November 19, 2018 was $36,401.41 this reflects the balance of both the Library accounts. After hearing the Financial Reports for September. Gerda Fitts moved to accept the Financial Reports as presented. Judy Baker seconded and the motion carried unanimously.

Coulsell presented the Circulation Report for August the Library had 31 new cards during the month with a Total Circulation of 4043. Noting year highs incoming interlibrary loans and visits to the Library, due in part to the extended hours on Halloween night.

Under President’s Report there was none.

Under Library Association Report-it was noted that the annual Association Budget would be reviewed in December and Association Officer Elections would be held.

Under Friends of the Library it was noted that they had a very successful book sale in October.

Under Old Business-the Board discussed the Hwy 54 and New Hermitage intersection, the City of Hermitage is taking this project under consideration, and this item was tabled until more information was available.

Also Under Old Business, Library Administrator Stacy Coulsell presented the 2019 Preliminary Budget. It was noted that the Budget will need to be presented to the County Commissioners Office in December. This item was also tabled until more financial information is received to consider yearly expenditures.

Under New Business, the Library Board of Trustees welcomed Traci Brown. She is filling Sharon Barrett’s term as she has resigned due to health reasons.

Also Under New Business, Library Board President Hal Geltmacher called for a Nominating Committee to fill the vacant position of Vice-President Position on the Board. Gerda Fitts and Judy Baker were selected to be the nominating committee. The decision will be made in December meeting.

Under Public Comment, member of the public, William McBrayer spoke briefly at the end of the meeting, thanking the Library Board for permission of use of the Library’s liability insurance for the JUST FOR KIDS-Celebration of the Pumpkin. Noting that the event wouldn’t have been possible and the event grows in audience each year. He also personally invited the Board members to attend next year’s event.

The Next Meeting is to be December 17, 2018 at 10:00am

Having no further business and hearing no public comment, the meeting adjourned at 11:25am.

Respectfully submitted,

Judy Baker, Secretary