MINUTES ARE UNOFFICIAL UNTIL APPROVED BY THE BOARD OF TRUSTEES OF THE HICKORY COUNTY LIBRARY DISTRICT
Monday, October 26, 2026
The Regular Meeting of the Hickory County Library Board was held October 26, 2026 at 10:00am in the Hickory County Library Community Room, at the Hickory County Library, 18376 New Hermitage Drive, Hermitage, Missouri, 65668.
President Shelly Aubuchon called the meeting to order at 10:05am.
Members present were:
President, Shelly Aubuchon
Vice-President, Ernest Jenkins
Treasurer, Brenda Charles
Trustee, Kevin Boling
Library Administrator, Stacy Coulsell
Attendance was taken via the expense voucher. Secretary Eleanora Smith was absent.
Brenda Charles moved to accept the Agenda as presented. Ernest Jenkins seconded, and the motion carried unanimously.
Ernest Jenkins moved to accept the minutes from the September meeting as read, Kevin Boling seconded and the motion carried unanimously.
Library Administrator Stacy Coulsell gave her monthly Administrator’s Report. Coulsell reported that the ongoing story hour with the Hermitage Preschool School Students had begun with the school year. Coulsell plans to hold another Puzzle Swap in November. Administrator Coulsell reported that the Library recently partnered with Hermitage School with Mrs. Jackie Liberty’s Middle School classes working on a passion project, two students have selected a little library for books and video games to be housed at the Hermitage School, and this is a community based project. The Hickory County Library provided a selection of K-6 grade books for this project. Coulsell reported that the Library had replaced their firewall and a new wireless router had been installed in the Library, this equipment is provided by MOREnet.Administrator Coulsell also reported that she will be completing the Annual Statistical Report due in November to the State Library. Coulsell also reported that the State Library had made webinars available for board member education.
The balance as of October 26, 2026 was $57,295.65. Kevin Boling moved to accept the Financial Reports for September as presented, Ernest Jenkins seconded, and the motion carried unanimously. .
Coulsell presented the Circulation Report for September the Library had 17 new cards with a Total Circulation of 3368 in September. Noting highest circulation in Adult Fiction and Video Checkouts for the year.
Under President’s Report-President Shelly Aubuchon commended the Friends of the Library for their hard work and effort on the book sale and appreciated their continued support. She also extended commendations to the dedication and excellent work of the Library Staff.
Under Library Association-It was noted that the Annual Corporate Filing Report and Fee had been received.
Under Friends of the Library-it was noted that the Friends had hosted a Fall Book Sale in October. They are also hosting a Quilt Raffle, the drawing for the quilt will be December 14, 2026.
Under Old Business-Library Administrator presented the Quarterly Balance Report. After reviewing the report Brenda Charles moved to accept the report as presented. Ernest Jenkins seconded and the motion carried unanimously.
Under New Business Library Administrator presented the Preliminary 2027 Budget, this item was tabled until final end of year totals are available.
Also Under New Business-The Library Staff is preparing for the annual Trick or Treating event to be held Halloween night, October 31st from 5:00pm until 8:00pm.
Hearing no public comment and having no further business, Brenda Charles moved to adjourn the meeting at 10:35am. Kevin Boling seconded and the motion carried unanimously.
The next meeting is to be November 16, 2026 at 10:00am.
Respectfully submitted,
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Shelly Aubuchon, President